Policies Related to Off-site Staff

Internet, most people have access to internet in their home anyway. Now if the employees are required to carry a T-1 or a particular speed because of software of network issues, then I would think the company could include the difference in a stipend. The stipend could also include the cost of a dedicated phone line. However, with technology today, VoiP services and e-fax, a dedicated phone line is not always required anymore. No one should be complaining about supplying a computer or printer. Aren't your on-site employees provide the same at work. And the same could be said for their internet and phone service. The company is ensuring that their off-site office has all the amenities that the on-site employees enjoy. Other than a stipend to cover required technical connections for their work space, I don't see that you are required to pay for extras. Any employee coming into work for a meeting pays for their own gas and parking (unless parking is covered for on-site employees). The employee can deduct the mileage as a work expense on their taxes. Just because they choose to work from home does not mean them company is responsible for their transportation to required meetings.

I would suggest your off-site employee policy state that the company is responsible for the cost of ensuring the employee has access to the same quality and caliber of equipment and service as on-site employees. This does not mean that basic utility service billings will be covered in their entirety. The company offers a stipend to offset the additional monthly expense and installation, only.

That said, since you are offering to match the amenities offered on-site, this would include IT services and miles and time for those employees should be included when a service call is needed.

I hope that helps. Good luck with drafting a policy to bring peace to your company!